35 Theses | Social Media University, Global (SMUG)

Thesis 20: Social media tools enable authentic communication if you don’t purposefully complicate things

Among the most important benefits of social media tools are their ease of use. While updating a static Web site can be onerous, and video shooting, editing and distribution also can be complicated, the beauty of blogs, Flip cameras (or Kodaks) and YouTube is the nimble authenticity they bring to communication.

Of course, it’s possible to develop bureaucratic processes that will completely erase the advantages of social media. By trying to fix perceived shortcomings of the standard social media tools by upgrading production values, you can lose their freshness and authenticity.

Don’t do that. Don’t complicate things.

To encourage you in this, I’m sharing a couple of examples from our Mayo Clinic experience, in which the nimbleness of social media tools enabled us to capture compelling stories that formerly would have been impossible, or at least impractical.

Exhibit A: Sharing Patient Stories

On Friday, September 18, 200, I received a late-afternoon call from one of our Mayo Clinic cardiologists, Dr. Michael Ackerman, telling me about an infant patient from the San Francisco area he had been evaluating. The call came about 3 p.m., and within an hour I was interviewing Trevor’s mom in the courtyard near their hotel. Here’s what she had to say:

See the rest of Brenda’s story.

The Kings were leaving for home the next morning, and if I had been unable to shoot the interview, we would not have been able to tell this story. Getting one of our professional videographers to break away on short notice would have added one more complicating factor to the equation, making it unlikely to work. But with the Flip, we captured the authentic moment.

Here’s another story from Sharing Mayo Clinic about Dr. Ackerman that will warm your heart. It doesn’t necessarily fit the theme of this post, but you should check it out anyway.

Exhibit B: Late-Breaking News

On Tuesday, June 3, 2008 at 8:45 a.m. I got some good news and some bad news. The good news was that one of our Mayo Clinic researchers, Dr. Victor Montori, had a paper being published in a major medical journal, Journal of the American Medical Association, or JAMA.

The bad news: the paper was being published that day, and was coming “off embargo” in just over six hours. This left us no time to prepare a formal news release or shoot and edit broadcast-quality video. In the era before our Mayo Clinic News Blog, we would have had no good options for calling attention to this research.

But since we had the blog and the Flip camera, called Dr. Montori and interviewed him at 10:20. By 11:55 we had uploaded the video to YouTube and had also prepared this blog post about the diabetes research. We sent “pitches” by email and Facebook to some journalists starting at noon, and the next day the Wall Street Journal Health Blog carried the story and embedded this video from our YouTube channel:

These are just two case studies of the practical advantages of using social media tools as more efficient and effective means of doing your work, if you don’t purposefully complicate things.

How have you used the Flip or similar tools for authentic storytelling?

Thesis 14: Strategic Thinking about Social Media is no Substitute for Action

At a certain level, it’s important to think strategically about how your organization will use social media.

After all, if Thesis 4 is true, and if social media really are the defining communications trend of the third millennium, then using these powerful tools in a way that aligns with your overall strategy just makes good business sense.

Strategy is “a plan of action or policy designed to achieve a major or overall aim.” Aimless use of social media is no better than aimless advertising or product development research. It’s never a good idea to devote your organization’s time and resources to an activity that doesn’t relate in some way to an overall strategy. Aimless is pointless.

As B.L. Ochman has chronicled, there’s no shortage of self-proclaimed gurus, experts, specialists and strategists — nearly 16,000 at her last count — on Twitter. She also has a good post on “The only two questions you need to ask your prospective social media agency.” The problem I see with many of the self-proclaimed “gurus” is that they lack experience in tying social media to organizational strategy, and as B.L. says, “they’ll be learning on your dime.”

It’s much better for YOU to learn on your dime. Or your time.

After all, you know the strategic initiatives in your organization. The outside consultants and agencies don’t. Instead of paying them to learn about your organization, why not take the time to learn about social media so you can see how these tools can support your goals?

There is certainly a place for agencies to help in this area, especially if you have more money than time. They may be able to help you refine your plans, and bring perspective from other similar organizations to help you sell management on your plans.

But instead of insisting that you have a grand, fully developed strategy before embarking in social media (and which is accompanied by a hefty planning and consulting price tag that will make the ROI harder to prove,) I would suggest there are some goals compatible with social media strategies that apply for most organizations.

So here are a few goals you might want to pursue in the new year, using social media:

Improving communication and collaboration among employees. Find a work unit in part of your organization that doesn’t deal with your most proprietary or confidential information, and encourage those employees to pilot use of Yammer, PBWiki or other networking and collaboration tools.
Preventing brand-jacking. Claim your organization’s name on popular social networking sites to keep impostors from posing as you. That’s what we did with our Mayo Clinic Twitter account, Facebook page and Mayo Clinic YouTube channel.
Improving customer service. Use social media tools like Twitter to listen to customers. Comcastcares is an example of this.
Reaching niche “audiences” with in-depth content, and helping those “audiences” coalesce into communities. A YouTube channel, blogs and podcasts all may be good tools to use in reaching this goal, as you can provide information and resources to people who really want it, instead of using expensive advertising to interrupt those who don’t.
Learning all you can about social media. By becoming conversant in social media and accustomed to its norms and mores, you’ll see many more specific applications for your work that will support your organization’s goals. I can recommend lots of books, but hands-on experience is essential to understanding. That’s why you might want to become a SMUGgle.

Your social media strategy doesn’t have to be perfect right away. In fact, I believe it should continually evolve as you learn more about the tools and see new applications.

The other point I want to emphasize from the definition of strategy is that it is a “plan of action….” Action without a goal is likely unproductive, but planning without action is even worse. By acting rashly without full consideration you might possibly do the right thing: you could just get lucky. But analysis paralysis means you will consume resources with no hope of accomplishing anything.

So those who seem to be the greatest defenders of strategy run the risk of undermining it.

To avoid this, identify one or two goals for your use of social media, either picking from the list above or something else you have in mind. Goal #5 can always be your personal entry point, if necessary.

Then execute against that plan, putting your strategy into action. General (and later President) Dwight Eisenhower famously said “plans are useless, but planning is indispensable.” I believe his wisdom is best applied in an almost continuous planning process that is accompanied by continuous execution and modification.

Remember, it’s a lot easier to steer a moving car than it is to get it started from a dead stop. If you find yourself going off course, you can always steer back or even tap on the brake. And by choosing some small but well-defined (and likely successful) social media projects, you can build momentum.

In a future post, I’ll tell how we used a series of mini-plans at Mayo Clinic to grow into full-scale incorporation of social media. We’ve had some minor course corrections along the way, but through the process we’ve learned a lot and built momentum that will help carry us forward.

Thesis 23: Everyone uses social media today

The growth of social networking sites like Facebook and Twitter has been phenomenal, particularly in 2009. Facebook now boasts 350 million active users, while Twitter grew by more than 1,500 percent during 2008 – and then the growth really started to take off in 2009.

Thesis 4 would be reasonable, I think, based on these factors alone. Social media are the defining communications trend of this millennium, which is not to say they are the only important means of communication or that they have supplanted TV, radio and newspaper. (OK, well maybe newspaper.) But they embody the communications characteristic that defines our time: that anyone

But Thesis 23 says social media already are bigger than most people realize, because they don’t just include networking sites for which you need an account to participate, such as Facebook, LinkedIn, Twitter and MySpace.

YouTube is in essence a social networking site for videos, and it is the world’s second-biggest search engine after Google. So everyone who watches a YouTube video is in essence participating in social media. Those videos may even be embedded on mainstream media Web sites. But the reason we even get a chance to see them is because there is a site like YouTube which is open for anyone to upload a video at no cost. This again is how social media are defining this era.

The other reason I say everyone uses social media comes from the nature of blogs. I heard Susannah Fox of the Pew Internet Project speak at a conference in October, and she said something that validated an opinion I’ve long held. She said she expected that her organization would soon retire one of its standard survey questions because it doesn’t provide reliable information. That question asks whether respondents read blogs or not, and the affirmative percentage has held steady at about 30 percent for the last few years.

But the reality is that a blog is just an easy-to-publish Web site that allows comments. So lots of people are reading blogs as they search and surf the Web, and in most cases there isn’t a flashing icon that alerts readers that they are on a blog. I believe that anyone who spends appreciable time on the Web spends at least some time on blogs. Especially given how search engines like Google favor blogs and YouTube videos, it’s almost inconceivable that someone could do 20 Google searches without ending up on at least one site with social media elements.

So between YouTube, the most popular video source on the Web, and blogs, which are the easiest way to publish a Web site, I believe the overwhelming majority of Web users participate in some way with social media, even if it’s only as a consumer of content.

In Thesis 23 as originally posted I said:

Almost all Web surfers use social media today. They just may not know it.

For the headline of this post, and in keeping with the provocative nature of social media, I just rounded up and said “Everyone.”

I don’t think it’s much of an exaggeration. Everyone uses social media today, whether they know it or not. Even more than that, social media dramatically affect the types and amounts of content available to be consumed.

As social media grow, the proportion of time people spend on sites with social capabilities also will increase, as will the proportion of participants moving from strictly consuming content to at least commenting or rating. And many users will move from the ranks of consumers to producers, especially as the user interfaces continue to get easier.

The fact that you are reading this post means you are a social media user, at least at this moment.

Welcome to the revolution.

Thesis 4: Social Media are the Third Millennium’s Defining Communications Trend

I don’t think this should really need lots of discussion and proof. In the era of Gutenberg and Luther, only the most profound works could be published via the printing press. Thus Luther’s 95 Theses and other works of eternal significance were candidates for mass distribution. Not much else was considered worthy of the expensive paper on which it would be printed.

And of course in those days mass distribution didn’t mean exactly universal distribution, but only to those who had the unusual opportunity and gift of literacy.

But even with limited literacy, Luther’s theses spread like a virtuous version of pandemic flu. They got people talking.

Over the ensuing 480 years or so, the ability to publish remained scarce and therefore precious. And for the last half century, there was a unique development in that a privileged class of editors and programmers could make tastes, and could decide what news was fit to print or worthy for airing.

So journalists attached to someone who owned a printing press, or (in the U.S.) an FCC-granted monopoly license, were unique in their ability to spread news and views to their community. News organizations sold their wares to consumers, or as Chris Anderson, Clay Shirky and others have noted, more accurately sold (or rented) their audiences to advertisers.

The economics of digital abundance and what Shirky calls unlimited perfect copyability, along with development of tools for self-publishing, means that we no longer are hostage to this privileged class. People like us can start a blog, or a podcast, or a YouTube channel that can be accessed from around the globe.

It doesn’t mean we necessarily have a huge audience for our views, but it does give us access, at least loosely based on merit, as judged by individuals instead of only the tastemakers.

The fact that only perhaps 10 percent of potential publishers actually avail themselves of these tools doesn’t lessen their significance.

In warfare the credible threat of force can be just as effective in accomplishing goals as the use of force is. Likewise, the fact that almost everyone has a digital camera at all times (thanks to the ubiquity of camera phones) means the potential cost of an organization treating someone badly is much higher.

In my presentations, I frequently illustrate this point with portions of the Social Media Revolution video, which begins with two questions:

Is social media a fad? Or is it the biggest shift since the Industrial Revolution?

While I agree the development of social media tools is as significant as anything since invention of the steam engine, the cotton gin and other outgrowths of the Industrial Revolution, I prefer to consider social media in the context of communications trends. In that regard, I believe it’s the biggest shift since Gutenberg. At least since Marconi.

In Thesis 3, I will discuss the anomalous (that’s a pretty sophisticated, Chancellor-like word, isn’t it?) nature of the mass media era, and why the era has ended, even as we continue to have mass media outlets in our communications ecosystem.

The fact that Gutenberg’s invention defined the 16th through the 19th centuries didn’t mean it completely replaced verbal communication. And broadcast media didn’t completely replace print in the 20th century. But each defined their era.

Likewise, social media define the Third Millenium, even though they haven’t (and won’t) completely replace mass media.

Meanwhile, here’s a screen shot from the Social Media Revolution video that puts it all in context in just a single frame:

If you have 4:22 to spare, here’s the video in its entirety:

So how do you answer those questions? To what would you compare the social media revolution?

Thesis 2: Social Media Tools Overcome Inertia

Note: This post is part of a series providing fuller discussion for my 35 Social Media Theses. I welcome your feedback and comments to challenge and improve them.

In Thesis 1, I discussed how social media really aren’t completely new, since air was the original social medium. This leads us, however, to what is new:

Thesis 2: Electronic tools merely facilitate broader and more efficient transmission by overcoming inertia and friction.

What these electronic tools like Facebook, YouTube and Twitter do is not different in kind from what has happened with word of mouth since the dawn of civilization.

They just make it a whole lot easier.

People have always talked with friends and family about their experiences, including those with merchants and service providers. From which blacksmith did the best job with horseshoes a century ago to which dentist is best able to prevent pain, a huge portion of our “purchase” decisions have been and remain significantly affected by word-of-mouth.

As I mentioned in Thesis 1, word of mouth from patients and their families has been the top source of information for people who prefer Mayo Clinic, and it’s been that way for more than a century.

Now that word just spreads a lot faster.

So when someone writes on our Mayo Clinic Facebook wall, it’s available for the world to see…

…but more importantly, it may show up in her friends’ news feeds.

Social tools just mean that people are sharing with a lot more people, with a lot less effort.

Offline word of mouth is still more prevalent and more powerful than online, even with the new tools. Hearing a friend talk in person about an experience makes a deeper impression. And if a person, let’s call him Bob, is telling his friend Carl about his mysterious illness and his frustration that it hasn’t been diagnosed, if Carl tells him right then, at the point of need, about his good experience and recommends that Bob try Mayo, that’s obviously going to have deeper impact than a wall posting on Facebook.

But social media can have a broader impact. In the example above, Shannon’s wall posting was potentially visible to 300 million Facebook users, and the sharing she did with her Facebook friends was effortless. The act of writing was the act of sharing.

Likewise, when Rhonda King told the story of bringing her son Trevor to Mayo Clinic for a second opinion on the Mayo Clinic YouTube channel:

…It was seen by many more people than she could have spoken with personally. As of this writing, in fact, it’s been viewed more than 4,400 times. And while nothing is as powerful as face-to-face dialogue, I would argue that the impression Brenda made via video is both broad and deep, for those who have taken time to listen to what she had to say.

So while social media really are as old as human speech, as Thesis 1 says, there is something new and exciting about the ease with which messages can spread with social tools.

I say “merely” in Thesis 2 to emphasize the continuity of social tools with offline word-of-mouth. But don’t think that “merely” minimizes their impact. As we will discuss in the next two theses, social media tools are revolutionary in what they are doing to the anomalous mass media era of the 20th century.